Operations Director or Book Keeper Finance Officer

Operations Director Job Description 

Salary    £27,300 pro rata  

Hours: 35 hours per week. 

 

Responsible to the Charity’s board of directors for: 

  • With currently three months of funding secured the postholder will need to ensure that thereafter they meet the costs of their salary and pension costs by generating an additional rolling average of £3,000 per month pro-rata at current rates.  This will be achieved by researching/developing new fund-raising options and identifying projects, submitting applications, and then ensuring outcomes and reporting are achieved timeously along with the Managing Editor. 

  • Working with the Company Secretary ensuring familiarity and adherence to internal and external policies, guidance, and legislation as it relates to our organisation. 

  • Monitoring the progress of funded projects and of their budgets (including volunteer-led events, trust, Council, UK or Scottish Government projects or programmes). 

  • Supporting volunteers and staff in achieving outcomes and ensuring that reporting and monitoring procedures are being maintained. 

  • Cashbook, purchase order, sales and asset register updating with the support of the Managing Editor and our accountant.

  • Banking including, checking, and paying invoices, petty cash and monitoring of supplier’s bills. 

  • Preparation of quotes and billing. 

  • Centre management including tenant management and ordering of supplies (supported by our Agent Andy Lenihan and Facilities Assistant

Bookkeeper/ Finance Officer  
              

Location                            Mainly home working with attendance at Board and staff finance meetings on a regular monthly basis via MS                                           Teams. 

Hours                                6 Hours per week (flexible on a monthly basis)  

Management                    Responsible to Cue and Review Managing Editor.  Accountable to Cue and Review Board  

Rate of pay                       £15 per hour 

Service Provision             Cue and Review Recording Service is able to consider a number of options including employee status, sole                                             trader or company service provider. Preferred options will be discussed at the interview. 

 
Purpose of Job

The Bookkeeper/Finance Officer’s main responsibilities are to manage the statutory and management finance functions of the organisation and to assist the Managing Editor in the preparation of budgets, cash flow forecasts and management reports to the board of trustees. This role will also be responsible for preparing our annual accounts/financial reporting and liaising with our external auditors.  

 
Key Tasks

Use appropriate financial software to:  

  • Maintain and monitor management accounts, budgets, cashbooks and cash flow forecasts  

  • Liaise with the outsourced payroll service to ensure that salaries, PAYE, national insurance and pension payments are made by relevant deadlines and recorded as required.  

  • Reconcile Pension Reports.  

  • Produce quarterly management accounts, annual accounts and any other reports required by the Project Manager and/or board of trustees.  

Liaise with:  
  • HMRC to ensure compliance with all relevant legislation.  

  • Cue and Review external auditors to ensure robust financial management and the production of audited/ externally examined accounts.  

  • The Pensions Regulator and Pensions Trust to safeguard ongoing Cue and Review obligations    

  • Cue and Review Administrator re all cash book/ nominal ledger transactions. 

In conjunction with the Project Manager: 
  • Compliance advice on all internal financial control procedures and the detection and avoidance of fraud.  

  • Liaise with other staff and budget holders as required.  

  • Prepare draft budgets and cash-flow forecasts.  

  • Prepare monthly/quarterly/annual reports on all financial matters to the trustees as required.  

  • Attend Board and Staff meetings as requested/required  

  • Complete monthly bank, petty cash reconciliations  

  • Assist with preparation of project funding applications 

How To Apply:

For a full job description and person specification please email alastairmcphee@cueandreview.com